AutoGTD is a set of Outlook® Macros to help implement the Getting Things Done (GTD) concepts into Outlook®. It provides configurable shortcuts, which are able to move emails to folders, add categories, reminders, and flags to emails. It can perform customized searches and then move all remaining emails to a folder. All of these types of actions can be mapped to single character shortcuts that you choose. While this is not a complete all-in-one-GTD solution, it does help solve a niche problem that most systems don’t. Use this as one of the tools to help you stay on top of your email workflow.


To use, simply download and install AutoGTD. It does not modify Outlook® in any way. It simply monitors the keyboard for the configured hotkeys and then sends a series of keystrokes to Outlook® to perform certain tasks. The macros are only in effect only when Outlook® has the focus and you are in the Mail section.

The first time you run it, AutoGTD will generate a file called AutoGTD.ini in the current directory. This file contains the default hotkey mappings. You may edit this file with Notepad (or any other text editor) and change the default configured hotkeys as desired. If at any time you feel like you may have messed up your AutoGTD.ini file, you can easily delete it and restart AutoGTD and it will re-create the file with the default settings.

Also, you will notice that the first time you run it, it will ask you if you want to view the Help. It is suggested that you do. Once it is running, you can right-click on the tray icon and select Help at any point. Also, you will notice an option for “Run AutoGTD on Startup”. This option will tell Windows® to run AutoGTD each time you restart Windows®, as long as you don’t move it to a different directory.

To learn more about the available macros, you can double-click the tray icon or right-click and select Cheat Sheet. Please refer to the Macros page for a walk-through of each macro. Please read the Getting Started section of the Help page.


AutoGTD Copyright (C) 2010 Dean Householder

This program comes with ABSOLUTELY NO WARRANTY.

This is free software, and you are welcome to redistribute it under certain conditions.

Please visit for more details.

This program is provided as Open Source under the General Public License (GPL) and is available for free. You may make and distribute copies, and modify it for your personal needs. But the GPL license must remain on derivative works. It can not be sold. The source code is available on SourceForge on the AutoGTD Project Page.



Download the Installer Edition (Recommended)

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For Windows 2000, XP, Vista, 7 and Microsoft® Outlook® 2007/2010

Download the Portable Edition

Download the Source Code


My Story

If you’re like me, you’ve studied Getting Things Done but struggle to effectively implement it in your life. Most of my tasks, or to-do’s come in through email and the majority of those are at work. Like many in the corporate world, I use Microsoft® Outlook® to manage my emails and tasks. The problem is, I often get 200 emails in a day, so implementing Inbox Zero can be a big challenge. Also categorizing and moving emails into Action, Archive, Read/Review, Waiting For, and Someday/Maybe folders can be tedious and is best done by using a mouse. I wanted keyboard macros that were simple. Finding only commercial GTD Outlook® solutions, I decided to write it myself. I wrote AutoGTD using AutoHotKey‘s excellent scripting language to automate moving emails to folders with the press of a key. Interest from others started growing and I realized that this could be very useful if people could customize it themselves. Hopefully AutoGTD will help you to be more productive, and to get on top of your GTD efficiency.

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